Information Technology and Recent Changes in Work Organization

Questions: 1. Scope management plan( including Requirements, In scope-out scope items, Deliverables and scope verification process) to direct your efforts. 2. WBS first using either the free-form or the org chart format. 3. Gantt chart-Take the WBS you have already developed.Define all of the activities that will be necessary to create each deliverable in your WBS.Create a schedule for your project.First create the schedule by hand using Post-it Notes, and then put the information into MS Project.Take screenshots of the schedule to be pasted ni your word document that you are submitting. Be sure to include all of the summary rows (including the first row for the project title) and any key milestones.Make sure the critical path is easy to see. 4. Create a time-phased budget for your example project using bottom-up estimating.To the extent your sponsor will supply rates for workers, use those.Approximate rates for ones you cannot get.Ask your sponsor how they treat indirect costs.Be sure to include direct labour costs for you and your team mates and add 20% for fringe.State all assumptions and constraints you have used when creating your budget.State how confident you are in your estimates and what would make you more confident.Give examples of known knowns and known unknowns on your project.Tell how you have budgeted for both of them plus how you have budgeted for unknown unknowns. Answers: Introduction: The objective of the Grand Wines Ltd. Company is to transform the business tactics of Grand Wines Enterprise from manual to automatic system. The current working tactics of the organization is facing problem of dissatisfaction, loss of stock, delay in delivery of the product, inaccuracy, and many others. The transformation of working practice is needed for the betterment of company. The Grand Wines is looking forward to change its working tactics so that it can remain ahead of its competitors in gaining accuracy in collecting orders from the customers, speed of delivery of products, knowing about current details of availability of ordered stock, and bring satisfaction in customers and employers. The Stakeholders of the project are the persons who are keen interested in the outcome of installing the new automatic system, performance of the project, and the requirement of developing strategy for the organization to meet the changing requirements. The primary stakeholders are categorise d as owners, customers, sponsors, designers, project leader, project manager, and contractors (Johnsons, 2015). The persons who are involved in the sub-contracting and supply chain process are come under the category of secondary stakeholders. In the current working system of Grand wines enterprise, the information between customers and the organization is shared through email and fax but now the company wants to change its working tactics with the installation of wireless data entry devices which provides direct communication between customers and the central database server located at Sidney. The purpose of the communication is gaining accuracy in collecting orders from the customers, speed of delivery of products, knowing about current details of availability of ordered stock, and brings satisfaction in customers and employers. For the success of the new project, the key step for the project manager is to overcome the hindrance which takes place with the changing objectives. It i s better to remain proactive than reactive. The employees should understand that it is the desired requirement of the organization to remain ahead of their competitors (Kraus, 2013). The agenda of the meeting is to divide the roles and responsibilities of the employees, to make aware about the new technology which is going to be placed within the organization, training and development programs needed, and many others. In scope Activities Out of Scope activities Assumption Acceptance Criteria New customer can join if the current system changes with the Automatic portal. Increasing Local and overseas demand of the product New path for government regulations Leads to increase in the profit of the organization. Accurate information about availability of stock may leads to increase in delivery speed (Joe, 2014) New entrance in the local market Current market competition No entry of sale in the database may result in wrong profit details at the end of the financial year Security issues may be the concern The Grand Wines is looking forward to change its working tactics so that it can remain ahead of its competitors in gaining accuracy in collecting orders from the customers, speed of delivery of products, knowing about current details of availability of ordered stock, and bring satisfaction in customers and employers. No requirement of physical meeting for gathering information. No new employees should be recruited for working on the new system Large, active, knowledgeable sales team and possess the expertise in Automatic working tactics The success of the project depends on the capability of the new and automatic system such as delivery of the product without any delay, latest update of inventory position, no loss of orders due to human errors, and to overcome the dissatisfaction in employees. These criteria help in resolving the problems faced by the organization by making use of current system (Vaughan, 2011). Work Breakdown Structure: The work breakdown structure for the Grand wines organization in divided into four modules which are categorised as planning, analysis, design, and implementation. Every module is equipped with sub-activities (Gagnon, 2012). Planning module is having creation of committee, goals, and strategies. The analysis module is concentrate on analysis of the current system and changes required in the new system. The design module focuses on development of business module, customer module, and employees module (Mirwis, 2011). Implementation phase focuses on parallel running and pilot running of wireless data entry system. Particulars Budget (AWD) Hardware 20000 Software 15000 Installation 8000 Testing 12000 Miscellaneous 5000 Total Budget 60000 Risk Register: Risk Register Explanation Unproved Technology of wireless data entry system The employees are not able to use all function of the system to its full extent Defects encountered in System The new system does not work properly due to having some defects in it Inefficiency encountered in technology The new system is inefficient in resolving all the problems of manual system Grad wines enterprise Compatibility of Hardware and software used The new devices and software are not compatible with the traditional resources of the company. Inefficient documentation The actual working of the system is totally different from the documentation Incapable employees Employees are not capable of learning new working environment with the implementation of Wireless data entry system. Conclusion: The transformation of working practice is needed for the betterment of company. For the success of the new project, the key step for the project manager is to overcome the hindrance which takes place with the changing objectives. It is better to remain proactive than reactive (Bresnahan, 2015). References: Johnsons, S. (2015). How are working requirements and environment evolving and what will be the impact on individual.(1st ed.). Retrieved from https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/461437/gs-15-25-future-ageing-work-environments-er18.pdf Kraus, W. (2013).Implementing New technology(1st ed.). Retrieved from https://hbr.org/1985/11/implementing-new-technology Bresnahan, T. (2015).Information technology and recent changes in work organization (1st ed.). Retrieved from https://citeseerx.ist.psu.edu/viewdoc/download?doi=10.1.1.521.2458rep=rep1type=pdf Gagnon, Y. (2012).The impact of technology on organization performance (1st ed.). Retrieved from https://pdfs.semanticscholar.org/1047/01aa8d4f0630147eb212af09cc7198b8f466.pdf Mirwis, P. (2011).The implementation and adoption of new technology in organization (1st ed.). Retrieved from https://onlinelibrary.wiley.com/doi/10.1002/hrm.3930300107/abstract Vaughan, P. (2011). System implementation success factors (1st ed.). Retrieved from https://net.educause.edu/ir/library/pdf/cmr0122.pdf Joe, A. (2014).Five trends that are dramatically changing work and workplaces (1st ed.). Retrieved from https://rdi-sf.com/wp-content/uploads/2012/04/WP_FiveTrends.pdf